{"id":4964,"date":"2025-07-16T12:38:10","date_gmt":"2025-07-16T19:38:10","guid":{"rendered":"https:\/\/asce-staging.org\/sf\/?p=4964"},"modified":"2025-08-07T09:44:47","modified_gmt":"2025-08-07T16:44:47","slug":"rfp-administrator","status":"publish","type":"post","link":"https:\/\/asce-staging.org\/sf\/rfp-administrator\/","title":{"rendered":"Request for Proposal &#8211; Section Administrator"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"4964\" class=\"elementor elementor-4964\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-65fe5a9 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"65fe5a9\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7b59eb3\" data-id=\"7b59eb3\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c51c3c0 elementor-widget elementor-widget-text-editor\" data-id=\"c51c3c0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p style=\"text-align: left;\"><strong>Scope of Work: Administrative Support Services<\/strong><\/p><p style=\"text-align: left;\"><strong>Organization:<\/strong>\u00a0San Francisco Section, American Society of Civil Engineers (ASCE)<br \/><strong>Entity Type:<\/strong>\u00a0501(c)(3) Non-Profit<br \/><strong>Estimated Time Commitment:<\/strong>\u00a0~8 hours per month<\/p><h5 style=\"text-align: left;\"><strong>Objective<\/strong><\/h5><p style=\"text-align: left;\">The San Francisco Section of ASCE seeks a dependable and organized Administrator to assist Section Officers with the timely execution of their duties. The Administrator will focus on supporting board meeting logistics and providing critical onsite support for the annual awards banquet and officer installation ceremony, which typically occurs in September of each year.\u00a0 Duties are anticipated to expand with time as needed.<\/p><p style=\"text-align: left;\">The SF Section consists of 5 Branches, Younger Member Groups, and Institutes.\u00a0 We have around 5,500 members, with about 300 of them active in activities within the Section.\u00a0<\/p><p style=\"text-align: left;\">Learn more about San Francisco Section here: <a href=\"https:\/\/asce-staging.org\/sf\/section\/about-us\/\">https:\/\/asce-staging.org\/sf\/section\/about-us\/<\/a><\/p><h5 style=\"text-align: left;\"><strong>Key Responsibilities<\/strong><\/h5><ol style=\"text-align: left;\"><li><h6><strong> Board Meeting Support (Monthly)<\/strong><\/h6><\/li><\/ol><ul style=\"text-align: left;\"><li>Support scheduling of monthly Section Board Meetings in consultation with Section Officers.<\/li><li>Ensure calendar invitations and Zoom\/meeting links are distributed to all board members and key participants.<\/li><li>Follow up with Section Secretary to ensure that the meeting agenda and previous meeting minutes are distributed at least one week (preferably two weeks) prior to each meeting.<\/li><li>Attend monthly board meetings.<\/li><\/ul><ol style=\"text-align: left;\" start=\"2\"><li><h6><strong> General Administrative Support<\/strong><\/h6><\/li><\/ol><ul style=\"text-align: left;\"><li>Support Section Officers in administrative tasks related to governance and program coordination as assigned (e.g., contact lists, document sharing).<\/li><li>Help ensure board documents (e.g., agendas, minutes, reports) are saved to the SF Section Google Shared Drive.<\/li><\/ul><ol style=\"text-align: left;\" start=\"3\"><li><h6><strong> Annual Awards Banquet and Officer Installation (Once Annually)<\/strong><\/h6><\/li><\/ol><ul style=\"text-align: left;\"><li>Coordinate with the event committee on banquet logistics.<\/li><li>Provide onsite support including:<ul><li>Event setup and coordination with venue staff<\/li><li>Registration table management and attendee check-in<\/li><li>Assistance with program flow and speaker support<\/li><li>Troubleshooting as needed to ensure smooth execution<\/li><\/ul><\/li><\/ul><h5 style=\"text-align: left;\"><strong>Deliverables<\/strong><\/h5><ul style=\"text-align: left;\"><li>Monthly: Attend Board Meeting<\/li><li>Annually: Onsite administrative support for awards banquet<\/li><li>As Needed: Task support for Section Officers<\/li><\/ul><h5 style=\"text-align: left;\"><strong>Qualifications<\/strong><\/h5><ul style=\"text-align: left;\"><li>Strong organizational and communication skills.<\/li><li>Ability to\u00a0work\u00a0independently and meet deadlines.<\/li><li>Familiarity with meeting coordination and event logistics.<\/li><li>Prior experience with non-profit or professional organizations is a plus.<\/li><\/ul><h5 style=\"text-align: left;\"><strong>Engagement Type<\/strong><\/h5><ul style=\"text-align: left;\"><li>Independent contractor (1099)<\/li><li>Remote\u00a0work\u00a0with occasional onsite event attendance (e.g., Annual Banquet)<\/li><\/ul><h5 style=\"text-align: left;\"><strong>Compensation<\/strong><\/h5><ul><li style=\"text-align: left;\">Hourly rate to be negotiated based on experience and\u00a0scope<\/li><li style=\"text-align: left;\">Estimated time commitment:<ul><li style=\"text-align: left;\"><strong>Average Monthly:<\/strong>~8 hours<\/li><li style=\"text-align: left;\"><strong>Banquet (Annually):<\/strong>~40 hours<\/li><\/ul><\/li><\/ul><h5 style=\"text-align: left;\"><strong>Required Submission Items:<\/strong><\/h5><ul><li style=\"text-align: left;\">Cover letter<\/li><li style=\"text-align: left;\">Resume<\/li><li style=\"text-align: left;\">Rate Sheet<\/li><li style=\"text-align: left;\">References (optional, but preferred)<\/li><\/ul><h3>SUBMISSION DEADLINE:\u00a0 Sunday, August 10, 2025<\/h3><h5>Submit application packets to:\u00a0 <a href=\"mailto:sf-officers@asce-sf.org\">sf-officers@asce-sf.org<\/a><\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Scope of Work: Administrative Support Services Organization:\u00a0San Francisco Section, American Society of Civil Engineers (ASCE)Entity Type:\u00a0501(c)(3) Non-ProfitEstimated Time Commitment:\u00a0~8 hours per month Objective The San Francisco Section of ASCE seeks a dependable and organized Administrator to assist Section Officers with the timely execution of their duties. The Administrator will focus on supporting board meeting logistics [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[37],"tags":[],"class_list":["post-4964","post","type-post","status-publish","format-standard","hentry","category-sf-section"],"_links":{"self":[{"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/posts\/4964","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/comments?post=4964"}],"version-history":[{"count":13,"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/posts\/4964\/revisions"}],"predecessor-version":[{"id":5106,"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/posts\/4964\/revisions\/5106"}],"wp:attachment":[{"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/media?parent=4964"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/categories?post=4964"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/asce-staging.org\/sf\/wp-json\/wp\/v2\/tags?post=4964"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}